Directions, Travel and Parking
Make a On-line Hotel Reservation
The on-line reservation and nationwide toll free number will cease taking reservations on May 21, 2003. There may be a few rooms left if people cancel after that date, but you will need to call the hotel directly at 410-752-1100. The hotel has agreed to maintain the Balticon rate, however, we were down to 3 rooms left on Saturday night so even if some people cancel, as some do at the last minute, the supply is very limited. After 2:00pm on May 21, 2003 do not send mail to email@example.com about hotel problems since I will be off line working on moving stuff to the hotel. If anyone has hotel problems after that time call the hotel on Friday and ask for Balticon operations in International E and leave a message for Dale Arnold. Thanks for all the support and see you at the con. (Please next year remember to make your reservations earlier.)
Note on Room Types:
The Room rate is $122.00 + 12.5% Hotel and 5% Sales Tax for Single, Double, Triple, or Quad OCCUPANCY (i.e. 1, 2, 3, or 4 people in the room) which has nothing to do with the number or types of beds available in the room.
The room types available are: King (72"x80"), Queen (60"x80"), Double (48"x78"), and Double/Double (2 Double beds). Non-Smoking Floors are 11 thru 18 in the North Tower, and 11 thru 21 in the South Tower. If you use the web site or 800 number they may decline to reserve King and Queen beds automatically, if they do ask to have the bed request added to the comments box on the reservation or call the hotel directly. The Hotel manages the limited number of King and Queen beds carefully due to limited number by not releasing them to the national service.
Special Handicap Access rooms are Numbered 25 and 31 (i.e. 1625, 1731, etc.) on floors 16 and up in the South Tower.
If you want to be on the party floor tell the hotel and then send an e-mail to firstname.lastname@example.org so we can make sure they get your party floor properly blocked.
The Hotel will accept requests for room type at the time of reservation, however they cannot guarantee their availability. Make your reservation early. Cancellations must be received 72 hours in advance.
The Hotel has a three day cancelation policy so if fate prevents you from attending Balticon, call at least 3 days prior to your arrival date to cancel and you won't be charged for the first night.
Please print this form and get it in the mail today or to guarantee your reservation with a Credit Card you can call 410-385-6700 or 800-996-3426 (and then press 1 after answer). Remember, the hotel does not charge your credit card until the first night of your reservation.
It has been our experience that calling 410-385-6700 results in a more efficient reservation process. In the event of any problem with the reservation system please e-mail our hotel liaison at email@example.com and tell him which telephone number you used and what was said by the hotel representative. In the past this has helped to resolve reservation system failures to the advantage of all Balticon members.
The Hotel will not be charging an Energy Surcharge this year for people in the Balticon Room Block so make sure you tell them you are with Balticon when making your reservation to avoid this charge.
You may reserve your room using the Wyndham Reservation web site. First write down our group code of 05463BT. You must use this group code to get the Balticon rate. Then click here or paste the following URL into the address window of your browser http://wynres.wyndham.com/pls/wss/html_ui_search.availability?ref=08232001055506&usr=&gue=&cha=WYNDHAM&pro=BWIIH and press enter. If the proper rates or availability do not show after you fill in and submit the form check the instructions below. Changing the number of people in room on the form changes your options adding double-beds and other room options as the web site database tries to help you, so raise the number of people in room if you don't see what you want on your first search.
Change the arrival and departure dates on the page in section 1 to your desired dates, they do not automatically populate when you enter group code. Since our rate is single-double-triple-quad use default for people question in section 2. Optional; Enter Wyndham ByRequest Number if you have one in section 3. In section 4 enter our group code of 05463BT in the box marked "Group Code" Click the "Check Availability" link at the lower right hand end of section 4 and the proper Balticon rate will appear. If you do not get the proper rate or it says rooms not available please e-mail firstname.lastname@example.org and let us know so we can ask Wyndham fix the problem."